Find the Best HubSpot Time Tracking Tool

If your team is managing projects in HubSpot, you’ve probably realized one thing fast: there’s no built-in time tracking. This creates a challenge for marketing and sales teams that want visibility into how long tasks take, how productive their reps are, or how time is spent across different clients and projects.

But here’s the good news: there are simple, effective ways to track time in HubSpot, even if you’re using the free version.

In this guide, we’ll show you how to track time within HubSpot using integrations, what kind of tools are available (including free forever options), and how small teams can monitor time entries, generate reports, and improve project management using the HubSpot CRM.

Why Time Tracking Matters for HubSpot Users

If you’re using HubSpot for CRM, project management, or sales workflows, tracking time isn’t just a “nice to have”—it’s essential for understanding team efficiency, delivering accurate client reporting, and keeping projects profitable.

Optimize you project management

Common problems HubSpot users face without time tracking:

• No visibility into how much time is spent on each task or deal.
• No way to measure team productivity or evaluate workload.
• Difficult to bill clients or evaluate project costs accurately.
• No centralized reporting on time spent per project, task, or client.

Sales and marketing teams often work across multiple tools. Without a time tracking solution integrated with HubSpot, most teams are forced to rely on spreadsheets, guesswork, or separate timesheet apps to log hours—none of which are ideal for productivity or reporting.

What HubSpot teams need:

• A timer that works with HubSpot tasks, deals, or tickets.
• The ability to start/stop timers directly from the CRM.
• A way to log time manually or automatically.
• Detailed time reports to analyze time by project, user, or client.
• A solution that’s easy to use and works within HubSpot (not another platform to manage).

In short, HubSpot users need a time tracking solution that fits directly into their workflow—not something that adds more friction.

Best Time Tracking Tools That Integrate with HubSpot

Since HubSpot doesn’t offer native time tracking, the only real solution is using external tools that integrate seamlessly into your HubSpot account. Below are the best options we’ve tested for tracking time inside HubSpot — especially useful for small teams and agencies.

Timeneye – Best for visual reporting + project tracking

Why it works for HubSpot users:

Timeneye offers a native HubSpot integration that lets you track time from deals, tasks, and tickets. You can start a timer directly from the HubSpot sidebar. It also syncs your projects and clients.

Key features:

• One-click timer from HubSpot records.

• Time entries linked to deals/tasks.

• Visual time reports by client, user, or project.

• Free plan available (limited features).

✅ Great for: agencies, consultants, project managers

❌ Not ideal for: companies needing complex billing or budgeting

Everhour – Great app for teams using HubSpot + Asana or ClickUp

Why it works for HubSpot users:

Everhour integrates with HubSpot and also supports multi-app time tracking, making it ideal if your team uses tools like Notion, Trello, or ClickUp alongside HubSpot. It provides both free and paid versions for time tracking, catering to teams with varying needs and budgets.

Key features:

• Browser extension shows a timer in HubSpot tasks.
• Billable rates and budgets.
• Time reports by task, user, or client.
• Export reports or sync with payroll tools.

✅ Great for: hybrid teams using several tools

❌ No free plan, starts at $8/user/month

TimeCamp – Best “free forever” option for small teams

Why it works for HubSpot users:

TimeCamp has a HubSpot integration and a free forever plan with unlimited users. Ideal if you’re a small team just looking to track time on deals or client work without spending more.

Key features:

• HubSpot CRM sync: track time on contacts, companies, deals.
• Start timers or add manual time entries.
• Timesheets, productivity tracking, and report exports.
• Free forever for basic use.

✅ Great for: budget-conscious teams, freelancers

❌ UI can feel dated, fewer features on free version

QuickBooks Time (formerly TSheets) – Best if you’re already using QuickBooks

Why it works for HubSpot users:

If your finance or admin team already runs on QuickBooks, using QuickBooks Time gives you tight integration between time logs and payroll/invoicing. While the HubSpot integration isn’t native, you can sync data using tools like Zapier.

Key features:

• Time entries synced with payroll and invoicing.
• Mobile tracking with GPS (for field teams).
• Integrates via Zapier or Make.

✅ Great for: companies already on QuickBooks

❌ Setup takes longer, integration not plug-and-play

Jibble – Free, simple, and growing fast

Why it works for HubSpot users

Jibble doesn’t yet have a native HubSpot integration, but teams often use it with Zapier or browser extensions. It’s completely free, supports unlimited users, and is growing quickly as a time tracking alternative. Additionally, Jibble allows you to log hours directly within HubSpot's interface with a simple click, making it a convenient option for teams.

Key features

• Mobile and desktop app with punch-in/punch-out timers.
• Project and client tagging.
• Exportable detailed reports.

✅ Great for: teams needing basic, free time tracking

❌ Not directly embedded in HubSpot yet

AttendanceBot – Best for Slack-first teams with lightweight needs

Why it works for HubSpot users

AttendanceBot isn’t a native HubSpot integration, but if your team lives in Slack or Microsoft Teams, it’s a super lightweight way to track time, request time off, and log hours—all from your chat tool. You can connect it to HubSpot using Zapier or Make to associate time logs with deals or contacts. To integrate TMetric with HubSpot, you need to sign up, install a browser extension, and start tracking.

Key features:

• Start/stop timers directly from Slack or Teams
• Track billable hours, breaks, and time off
• Exportable reports via Google Sheets or CSV
• Works well with small to midsize teams

✅ Great for: Remote teams that already rely on Slack/Teams

❌ Not ideal for: Native HubSpot-only workflows

Summary: Which HubSpot Time Tracking Tool Should You Choose?

How to Track Time in HubSpot Using Only Native Features

Here’s the process simplified clearly for your team:

Step 1: Create Custom Properties in HubSpot Deals

Create two custom “date/time picker” properties in Deals:

• Time Start (e.g., when a rep starts working on the deal)

• Time End (e.g., when the rep finishes working on the deal)

You’ll log each property manually within the deal as you start or finish your work session.

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Step 2: Connect HubSpot to Google Sheets

You need to integrate HubSpot with Google Sheets using an automation tool.

The best tool to simplify this integration is to use HubSpot workflow:

• HubSpot: Triggers when a deal property (Time Start or Time End) changes.

• Google Sheets: Adds a new row capturing:

• Deal ID (to link back to HubSpot)

• Deal Name

• Deal Owner (Rep)

• Time Start (timestamp from HubSpot)

• Time End (timestamp from HubSpot, if logged)

Build Time Reports based on Time Entries

With your data automatically populating Google Sheets, you can easily generate reports showing how much time reps spend on deals:

• Calculate total hours spent per deal using simple formulas:

= (Time End - Time Start) * 24

• Create summaries for each sales rep:

= SUMIF(Owner Column, "John Smith", Calculated Hours Column)

• Use pivot tables or charts for quick visualization.

Common Use Cases for Time Tracking in HubSpot

Time tracking inside HubSpot isn’t just about logging hours. For many teams, it’s tied directly to productivity, reporting, and project profitability. Let’s break down the most common use cases—so you can see where it makes sense to implement a time tracking solution. Additionally, time tracking in HubSpot helps minimize employee burnout by monitoring work hours and workload distribution, ensuring a balanced approach to task management.

Sales Teams Logging Time Spent Per Deal

Sales teams often want visibility into how much time is spent closing a deal. Why?

• To measure effort vs. deal size
• To understand rep efficiency
• To identify where time is lost in the sales process

With a time tracking integration, you can associate time entries with HubSpot deals and later report on:

• Hours worked per deal stage
• Total time per closed-won deal
• Which deals took the most effort vs. least

This helps sales managers coach reps, forecast better, and optimize the sales process.

Client Services Teams Tracking Project Hours

If your team manages client work (agencies, consultants, SaaS onboarding teams, etc.), tracking time against projects or tickets is essential.

These teams typically use HubSpot to manage:

• Client communication (via email, tasks, meetings)
• Tickets (for onboarding or support)
• Deals (for upsells or renewals)

Adding a time tracking layer to this helps you:

• Understand resource allocation
• Bill accurately if you charge per hour
• Spot over-servicing early

Pair this with HubSpot’s reporting features, and you can get time breakdowns by:

• Client
• Rep
• Service package
• Deal value

Marketing Teams Tracking Campaign Execution Time

Marketing teams often juggle multiple campaigns—each with different outputs, deadlines, and channels. Tracking time helps answer questions like:

• How long does it take to launch a campaign?
• Which types of campaigns require the most time?
• Which content formats (blogs, webinars, short form video, etc.) are most resource-heavy?

You can log time per HubSpot task, ticket, or project, depending on your setup. These insights help optimize your marketing strategy and better allocate team resources.

Tracking Billable vs. Non-Billable Work

If you’re a service business (freelancer, agency, consultancy), HubSpot is often where your client list, deals, and projects live. Being able to track billable hours tied to each deal or ticket is huge for:

• Accurate invoicing
• Profitability analysis
• Forecasting resource needs

With a tool like TimeCamp, Everhour, or QuickBooks Time, you can easily tag entries as billable and push that data to your billing system (or even QuickBooks directly). Accurate time tracking is essential for invoicing and payroll processes, ensuring correct payments based on hours worked.

Monitoring Productivity and Time Allocation

Lastly, time tracking helps managers get visibility into how their team’s time is spent. You can answer questions like:

• Is too much time being spent on low-value tasks?
• Are we spending enough time on strategic projects?
• Who’s overloaded vs. underutilized?

Especially for small teams or growing startups, having a clear view of where your hours go is critical to scaling efficiently.